Guide for Authors

Submission of the manuscript

Papers are accepted for publication in the Journal on the understanding that the content has not been published or submitted for publication elsewhere except as a brief abstract in the proceedings of a scientific conference or symposium.

All manuscripts should strictly follow the “Instruction to Authors” of the Journal. Poor language, substantial departures from the instructions, and/or missing or incomplete submission form will result in returning the manuscript without review.

The Journal accepts only manuscripts through the online submission system. At once after submission, the author will be notified of both the submission process by means of email and the follow-up ID code. It is recommended to save the sent ID code for all the future correspondence regarding each article separately.

Use either British or American English consistently throughout the text. It is highly recommend that English of the text is checked by either a native English speaker or one familiar with English Scientific writing.

 

Requirements for Different Types of Articles

Original articles: Should contain a structured abstract, 3-5 keywords, introduction, materials (patients) and methods, results, discussion, conclusion, acknowledgement (if applicable), and references sections, and maximum 4 tables and 4 figures. The length should not exceed 3000-3500 words excluding the references, abstract, figures and tables. 15-40 references should be stated for original articles.

Clinical trials: The format is similar to original articles. However, the CONSORT flow diagram should be added as a figure. RCTs should be registered at any RCT Registry approved by the WHO and their registration number should be mentioned in the title page. RCTs done in Iran must be registered at www.irct.ir.

Brief reports: Should contain a non-structured abstract, 3-5 keywords, introduction, materials and methods, results, discussion, conclusion, acknowledgement (if applicable), and references sections, and maximum 2 tables and figures. However, the word count should not exceed 2000 words. 10-15 references should be stated.

Case reports: Should contain a non-structured abstract, 3-5 keywords, introduction, case presentation, discussion, conclusion, acknowledgement (if applicable), and references sections, and maximum 1 table and 3 figures. 5-10 references should be stated. Case reports should optimally be accompanied by relevant figures to document findings. Informed consents should be obtained from the patients to report their cases. The Journal keeps the right to ask for original signed informed consents.

Review articles:

-Narrative reviews- Should contain at least 60 references. Abstract should be non-structured. The word count should not exceed 4500 words. Narrative reviews should critically assess the current knowledge of the field.

-Systematic reviews- Systematic reviews of RCTs or Observational Studies will be accepted by the Journal. The protocol of the study should adhere to PRISMA or MOOSE guidelines for systematic reviews of RCTs or Observational studies, respectively. Up to 40 references can be stated. Abstracts should be structured.

Letters to the Editor: Letters should be less than 750 words. Letters discussing articles published in the journal should be submitted at most within 4 months after the publication of the main article. Letters will undergo peer review and will be edited for clarity. Up to 5 references should be stated.

Photo clinics: Figures that contain a significant medical point can also be accepted. Photo clinics should contain one or two high quality figures and a description of the figures no more than 500 words. Up to 5 references should be stated.

 

 

Manuscript preparation

All manuscripts should be in Word Document (Microsoft Word 2013). Please double check the article for spelling, structure and format mistakes. All parts of the manuscript should be type-written (font size 12), double-spaced with margins of 2.5 cm. Pages should be numbered consecutively throughout the manuscript.

 

Paper elements:

1. Title page with:

1.1. Title

1.2. Complete name(s) of author(s)

1.3. Name and address of workplace(s)

1.4. Personal e-mail address(es)

1.5. Running title

2. Abstract

3. Key words

4. Text

4.1. Introduction

4.2. Material and methods

4.3. Results

4.4. Discussion (these may be combined if appropriate)

4.5. Acknowledgements (if applicable)

4.6. References

5. Footnotes/endnotes

6. Tables with captions

8. Figures with legends

 

Title page:

Choose a title that is long enough to cover the main points and by considering the importance of shortness. Do not use abbreviations in the title.

A list of all authors of the paper should be prepared. We need full first name, initial(s) for middle name(s) and full last name. Authors' affiliations should be indicated bellow followed by their E-mail addresses. Author's affiliation contains only department and university not author's degree or position. At least one e-mail address is needed. It will be used as the corresponding author's email address in all contacts with the authors. Furthermore, full address, telephone and fax number should be written.

Running title: a shorter version of the title (40 characters at most) is needed for page footer.

 

Abstract

Abstract must be on a separate page. The abstract is of great importance as it may be reproduced elsewhere, and is all that many may see of your work. It should be about 250-350 words long and includes the reason for the study, the main findings and the conclusions drawn from the observation. It should not include abbreviations and references.

Keyword:

The abstract should be followed by up to 10 keywords additional to those in the title (alphabetically arranged and separated by comma).

 

Authors should use the following subheadings to divide the sections of their manuscript: Introduction, Materials and Methods, Results and Discussion.

General rules for writing the above texts:

 - use simple and declarative sentences; avoid long sentences, in which the meaning may be lost by complicated construction

-the following words should be in italic: latin names of genera and lower taxa (e.g., Salmo trutta), words which are originally not English (e.g., in vitro).

-only SI system units should be used (with some exceptions e.g., 1 µm not 10--6 m).

 

Acknowledgements

The source of financial grants and other funding must be acknowledged, including a frank declaration of the authors’ industrial links and affiliations. The contribution of colleagues or institutions should also be acknowledged.

References
We recommend the use of a tool such as EndNote or Reference Manager for reference management and formatting.
EndNote reference styles can be searched for here:
http://www.endnote.com/support/enstyles.asp
Reference Manager reference styles can be searched for here:
http://www.refman.com/support/rmstyles.asp.

In the text, give references in the following forms: 'Stork (1988) said', 'Stork (1988: 331)' where it is desired to refer to a specific page, and '(Rapport, 1983)' where giving reference simply as authority for a statement. Note that names of joint authors are connected by '&' in the text. When papers are by more than two authors, use et al. after first author: Ghahreman et al. (2006) or (Ghahreman et al., 2006).

The list of referencesmust include all publications cited in the text but only these. Prior to submission, make certain that all references in the text agree with those in the references section, and that spelling is consistent throughout. In the list of references, titles of periodicals must be given in full, not abbreviated. For books, give the title, place of publication, name of publisher (if after 1930), and indication of edition if not the first. References should conform as exactly as possible to one of these four styles, according to the type of publication cited

Journal papers

Yosefzadeh H, Hosseinzadeh Colagar A, Tabari M, Sattarian A, Assadi M. 2012. Utility of ITS region sequence and structure for molecular identification of Tilia species from Hyrcanian forests, Iran. Plant Syst Evol 298: 947-961.

 

Books

Gould SJ. 1989. Wonderful life: the Burgess Shale and the nature of history. New York: W.W. Norton.

 

A chapter in the book

Dow MM, Cheverud JM, Rhoads J, Friedlaender J. 1987b. Statistical comparison of biological and cultural/history variation. In: Friedlaender J, Howells WW, Rhoads J, eds. Solomon Islands project: health, human biology, and cultural change. New York: Oxford University Press, 265-281.

 

Thesis

Example from printed thesis:

Badbar M. 2012. Genetic diversity investigation of the Populus alba and Populus caspica in the western Hyrcanian forests, north IRAN by trnL-F molecular marker. Unpublished MSc thesis, University of Mazandaran, Babolsar, Iran.

Example from electronic thesis:

Ignatov I. 2013. Eastward voyages and the late medieval European worldview. MSc thesis, University of Canterbury, Christchurch, New Zealand. Retrieved from http://hdl.handle.net/10092/9187

Internet pages:

Maddison WP, Maddison DR. 2006. Mesquite: a modular system for evolutionary analysis, Version 1.12. Available at: http://mesquiteproject.org

Other citations such as papers “in press” may appear on the list but not papers “submitted”, “in review” or “in preparation”. A personal communication may be cited in the text but not in the reference list. Please give the initials and surnames for all authors of personal communications and unpublished data.

Give foreign language references in ordinary English alphabetic form (but copy accents in French, German, Spanish, etc.), if necessary transliterating in accordance with a recognized scheme.

 

Tables:

Prepare tables with a word processing program (i.e. NOT Excel).

 

Vertical lines in tables are not allowed. Tables should be comprehensible without reference to the main text. Do not place tables within the text. They should be saved in separate files or placed at the end of the text file. Tables should fit an A4-sized page, preferably in portrait. All tables should be referred to in the text in the proper numerical order (e.g., the first reference to Table 2 cannot precede the first reference to Table 1). Refer to tables parenthetically; e.g. '... (Table 1)'. 'Table 1 shows ...' type statements should always be avoided.

 

Figures:

All illustrations (line drawings and photographs, maps and histograms etc) are classified as figures. Figures should be cited in consecutive order in the text.

Figures should be sized to fit within the column (80 mm), intermediate (120 mm) or the full text width (169 mm). If supplied electronically, graphics must be supplied as high resolution (at least 300 d.p.i.) files, saved as .eps or .tif. A high-resolution print-out must also be provided. Legends should be concise but comprehensive – the figure and its legend must be understandable without reference to the text. Include definitions of any symbols used and define/explain all abbreviations and units of measurement. Figures should be comprehensible without reference to the main text. Figures should be prepared exclusively with black-and-white or grey-scale settings unless they are meant to be printed in color. NOTE that different colors may produce the same shade of grey when printed in black-and-white. For preferred figure sizes please see pages of our journal. Figures, drawings and photographs must always be referred to as "Fig.", followed by a number. Refer to figures parenthetically; e.g. '... (Fig. 1)'. 'Fig. 1 shows ...' type statements should always be avoided when referring to figures presenting results. Use the same font in all figures and within a figure. Arial is recommended. Freehand lettering is unacceptable. Explain all graphic symbols (e.g. squares, triangles and so on) within the figure, not in the caption. A legend should be placed under the figure not next to it. Relate the size of letters, the thickness of lines (preferably uniform for all figure items), and the size of other parts of a figure, to the size of the figure itself. All figures should be referred to in the text in the proper numerical order (e.g., the first reference to Fig. 2 cannot precede the first reference to Fig. 1). There is an extra charge for printing of illustrations in color.

 

Submission checklist

The following list will be useful during the final checking of an article prior to sending it to the journal for review. Please consult this Instruction to Authors for further details of any item.
Ensure that the following items are present:
One author has been designated as the corresponding author with contact details:
• E-mail address
• Full postal address
• Telephone and fax numbers
All necessary files have been uploaded, and contain:
• Keywords
• All figure captions
• All tables (including title, description, footnotes)
Further considerations
• Manuscript has been 'spell-checked' and 'grammar-checked'
• References are in the correct format for this journal
• All references mentioned in the Reference list are cited in the text, and vice versa
• Permission has been obtained for use of copyrighted material from other sources (including the Web)
• Color figures are clearly marked as being intended for color reproduction on the Web (free of charge) and in print, or to be reproduced in color on the Web (free of charge) and in black-and-white in print.
• If only color on the Web is required, black-and-white versions of the figures are also supplied for printing purposes

*****Please Note: You should submit only one main file including main text and all other figures and Tables. Do NOT submit several files. You should combine all tables and figures in the end of the text and submit only one main file. 

Proof:

One set of page proofs (as PDF files) will be sent by e-mail to the corresponding author (via email). Using PDF annotations function, you may list the corrections directly in the file or list them separately in the WORD file and finally return them to Managing editor. Please list your corrections quoting line number. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. We will do everything possible to get your article published quickly and accurately – please let us have all your corrections within 48 hours. Proofreading is solely your responsibility. Note that the journal may proceed with the publication of your article if no response is received.

 

OFFPRINTS

The corresponding author, at no cost, will be provided with a PDF file of the article via e-mail.  The PDF file is for authors’ personal or professional use. Paper offprints are available for a fee and should be ordered at proof stage.

 

COPYRIGHT

Papers accepted for publication become copyright of the Editorial Office of "Journal of Genetic Resources", University of Mazandaran, and authors will be asked to sign a transfer of Publication Ethics form/Copyright Assignment Form (http://sc.journals.umz.ac.ir/journal/process?ethics). In signing the transfer of copyright it is assumed that authors have obtained permission to use any copyrighted or previously published material. All authors must read and agree to the conditions outlined in the Copyright Assignment Form, and must sign the Form or agree that the corresponding author can sign on their behalf. Articles cannot be published until a signed Copyright Assignment Form has been received.

 

Authorship:

According to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, released by the ICMJE, an “Author” is generally considered to be someone who simultaneously meets the following conditions 1, 2, 3, and 4.

1-Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND

2-Drafting the work or revising it critically for important intellectual content; AND

3-Final approval of the version to be published; AND

4-Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

 

Human & Animal Rights Statement:

Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki and must have been approved by an independent local, regional or national review body (e.g., ethics committee, institutional review board).

When reporting experiments on animals, authors should indicate whether institutional and national standards for the care and use of laboratory animals were followed. Further guidance on animal research ethics is available from the International Association of Veterinary Editors’ Consensus Author Guidelines on Animal Ethics and Welfare.

 

 Informed Consent:

All patients and participants in a research project should be thoroughly informed about the aims of the study and any possible side effects of the drugs and interventions. Written informed consent from the participants or their legal guardians is necessary for any such studies. The Journal reserves the right to request the related documents. Articles that require informed consent should contain related statements in the “Methods” section.

 

Conflict of Interest:

We request all authors and reviewers to inform us about any kinds of “Conflict of Interest” (such as financial, personal, political, or academic) that would potentially affect their judgment. Authors are preferably asked to fill the uniform disclosure form available through:

(http://www.icmje.org/coi_disclosure.pdf)

 

Plagiarism:

Authors are not allowed to utilize verbatim text of previously published papers or manuscripts submitted elsewhere. COPE’s flowcharts and guidelines are approached in cases in which plagiarism is detected.

 

Retraction Policy:

The journal uses the COPE flowchart for retraction of a published article to determine whether a published article should be retracted.